How to Recover Data from Word Documents?


Just imagine that you accidentally deleted an important word document while trying to delete something else. Or that you just emptied your recycle bin without realizing that you needed to restore an important word document. In such cases, what do you do? 

Word documents are used by people around the world to record data in the form of words, images, graphical representations, and tabular charts. Right from children to businessmen, everyone uses word documents. So, when you find yourself in a scramble trying to retrieve your precious documents, what do you do? Running around in panic and frustration will not help to solve the situation. So, what will? Here is where this post comes into the picture. 

Once you are done reading this post, you will know exactly what you need to do when you find yourself in a tricky situation where you need to recover data from deleted word document


How Do Word Documents Get Deleted?

Before jumping directly into the recovery process, it is important to understand the different reasons behind deleted word documents. Some of these are:

  • Accidental deletion (Using Shift+Delete).
  • Clearing out the Recycle Bin.
  • Sudden power outage with an unsaved word file.
  • Formatting of the drive leading to data loss.

Methods to Prevent Data Loss

There are a few ways you can prevent the data loss from occurring due to accidental deletion of word documents. These are:

  • Take frequent backups of your word files onto external drives or different drive locations so that you don’t need to worry about data loss in case your word document gets deleted.
  • Follow the practice of continuously saving your word documents. If you have the auto-save feature, use that to ensure your files get saved.
  • Run frequent anti-virus scans on your computer to avoid deletion due to formatting or corruption.
  • Quickly look through your Recycle Bin before selecting the option to empty it. This will help you gain a little insight as to what is being deleted and whether you may require it in the future.
  • Try not to use the ‘Shift+Delete’ command unless you are 100% sure that the file is not required. 

Solutions for Recovery

Ideally, when facing a data loss situation, people usually resort to downloading an authorized data recovery software to recover their word documents. However, before taking that step, there are a few things you can try to get your word document back. 

Solution 1: Backup Word Files

This solution will only work if you had previously saved the Word file but is now deleted.

Step 1: Open any Microsoft Word document.

Step 2: Click on the ‘File’ option on the top left corner of the screen. 

Step 3: From the available list, select ‘Options’.

Step 4: A pop-up will now appear. Within this pop-up, click on the ‘Save’ option.

Step 5: You will find an ‘AutoRecover file location’. Here, click on ‘Browse’ and select the location you had last saved your word document.

Step 6: This should recover document for you.

Solution 2: Auto Recover Option

If you have just lost/deleted your word document because you did not save your file or because your system crashed unexpectedly, then this method will work for you. 

Step 1: Open any word document.

Step 2: You should see a document recovery task pane open on the left side of the screen. This pane consists of the last auto saved versions of your word documents.

Step 3: Select the latest version of your document and right click on it. 

Step 4: From the list of options, select ‘save as’ and save the document in your desired location.

Solution 3: Temporary Folders

In some cases, deleted word documents may be stored in temporary folders.  

Step 1: Open ‘My PC’ and press F10 on your keyboard. This will help you view hidden files and folders.

Step 2: Open windows search and search for .tmp files. 

Step 3: This will open a list of files. If your file is in this list, click on it and save it to a different location.

Getting Help from a Professional data recovery software

If the solutions above did not help you and you still need to recover deleted word documents, then you will need professional data recovery software to do the job for you. Stellar Data Recovery, a leader in the data recovery industry, has specialized in providing advanced data recovery software and service options for its millions of customers worldwide. Stellar’s data recovery software is a powerful tool that is efficient, accurate and user-friendly. 

Regardless of the type of data loss situation you are facing, with the use of this software, you will be able to get your data back in no time. To start, you can download the trial version of this software through which you can scan and preview your lost files. If you are satisfied with the results, then you can go ahead and purchase the premium version. 

Wrapping Up

When you find yourself frantically searching for a deleted Word document, the obvious reaction will be panic. But remember that just because you lost a document does not mean that you cannot recover it. However, you need to ensure that you don’t utilize just any unauthorized software as that could worsen the damage already caused. 

Stellar Data Recovery has been in the data recovery industry for over 25 years. So, the next time you need data recovery and you can’t seem to figure it out on your own, just remember that Stellar is a call away. Stellar is one of the pioneers in data recovery services with a presence in 18+ locations across the globe. Starting out its operations in 1993 (25 years ago), it has served more than 3 million customers with 100% secure and confidential data recovery services. They have 15 branches across India and follow the No Recovery No Charge policy.


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